Registration for the 2015 ELCA Youth Gathering has now closed.
The Gathering welcomes youth entering grades 9, 10, 11 and 12 in the fall of 2015, and 2015 high school graduates.
Each congregation should designate one primary adult leader, who will attend the Gathering and will be responsible for coordinating their youth group’s registration.
The early-bird registration fee was $325 per person, but increased to $375 on January 15, 2015. After you submit your registration, you’ll be instructed to mail a $150 (per person) non-refundable deposit to the Gathering’s lock-box. We ask that you send one check per congregation, and make sure to include your congregation’s ID number on the memo line. Your remaining balance is due by May 15, 2015. Hotel assignments and accompanying instructions have been uploaded to your congregation’s account. Your primary adult leader will access that information and send rooming lists, along with a deposit, directly to the hotel on or after March 15.
Before cancelling a participant, first try to find a substitution. The $150 per-person deposit is not refundable and cannot be applied toward your congregation's remaining balance, but it can be used if you find a substitute. There will be a $75 processing fee for cancellations made prior to May 15, 2015 by congregations that have paid in full. There will be no refunds for cancellations made after May 15, 2015. If your congregation is owed a refund for changes made before May 15, 2015, please note that refunds will be sent in August, 2015, after the Gathering.
We anticipate congregational groups will be registering by the thousands, so take advantage of this opportunity to collect the information you’ll need to be part of this grand, faith-forming experience. Registration remains open from October 15, 2014 until May 15, 2015, or when we reach capacity.
Thousands of ELCA youth and their leaders are gathering this summer in Detroit, Michigan, for five days of faith-inspiring activities. While they register as congregations, we recognize that our church has many caring adults who may also want to come to the Gathering in some capacity to have this experience alongside young people. We would like to welcome everyone, but must limit individual registration to people in the following categories:
Dear God, as we register these youth and adults for the ELCA Youth Gathering in Detroit, we pray for your continued guidance and strength as we prepare to be molded and shaped by this experience and as we encounter you in our brothers and sisters we will meet there. Rise us up, knowing that Jesus is a presence on the move, back and forth, and forward in order to reveal that around every corner and in every encounter is the beginning of your good news. Through your Son, Jesus Christ, we pray, Amen.
Every congregation has an account in the Gathering’s registration database. Primary adult leaders can add people, make substitutions or even cancel a participant (remember that the $150 deposit is non-refundable, so find a substitute if at all possible!) via their congregational account. May 15 is the last day for making any changes to your group, and all registration payments must be postmarked by this date.
You need to know your congregation’s unique five-digit ID number to register. We have sent an email to your pastor or youth ministry professional reminding them of the number. You can also get this number from your congregation’s administrative assistant or your Gathering synod coordinator.
The primary leader’s email address, along with the congregational ID number, is the key that unlocks a congregation’s registration account. The Gathering uses congregational accounts as the primary vehicle to communicate with primary leaders. Primary leaders should check their accounts periodically to learn about their hotel assignment and daily program rotation schedule, including their group’s Proclaim Justice (community service) experience.
Primary leaders should bring a cellphone with them to the Gathering as an added safety measure. Your cellphone number is required for registration but will only be used in an emergency.
There are two pre-events, the Multicultural Youth Leadership Event (MYLE) and the Definitely-Abled Youth Leadership Event (DAYLE), taking place July 12-15, 2015. Registration for either of these events is $175, and congregations register for them through their Gathering registration. More information about these events can be found here.